Just right-click the file and select “Free up space.” If you need more space, you can change the file back to online only. You can open a locally available file anytime, even without Internet access. When you open an online-only file, it downloads to your device and becomes a locally available file. Learn more about OneDrive Files On-Demand You can’t open online-only files when your device isn’t connected to the Internet.
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Learn more about how to change sharing at Share OneDrive files and folders.Ī blue cloud icon next to your OneDrive files or folders indicates that the file is only available online. Online-only files don’t take up space on your computer. If you see a "people" icon next to your OneDrive files or folders, this indicates the file or folder has been shared with other people. Select the icon to see the warning message displayed in the activity center. If you see a yellow warning triangle over your OneDrive or or OneDrive for Business icon, it means your account needs attention. Learn more about what to do when your OneDrive account is frozen.
If you see a red "no entry" style icon over your OneDrive icon, it means your account is blocked. If you're seeing the sync pending icon in File Explorer, read OneDrive is stuck on "Sync pending". To help resolve these problems, read OneDrive is stuck on “Processing changes". If OneDrive shows “Processing changes" for a long time, it could be because you have an online file open, a very large file syncing, a lot of files stuck in a queue. OneDrive will also check for other file or folder changes and may show "Processing changes". The circular arrows over the OneDrive or OneDrive for Business notification icons signify that sync is in progress. This includes when you are uploading files, or OneDrive is syncing new files from the cloud to your PC. Learn more about How to Pause and Resume sync in OneDrive. To resume syncing, select the blue or white OneDrive icon in the notification area, select More and then Resume syncing. The paused symbol over the OneDrive or OneDrive for Business icon means your files are not currently syncing. Follow the steps in the Welcome to OneDrive wizard to set up OneDrive. Select the OneDrive cloud icon in the notification area.Ĥ. You can always access your files by signing in to your OneDrive account online.ġ. Unlink that account to add a new one", follow these steps to unlink and re-link your personal OneDrive account. You won't lose files or data by disabling, uninstalling or unlinking OneDrive on your computer. Closed green circle with check mark: this file is available and stored locally at all times.Note: If you see the error message "You're already syncing a personal OneDrive on this computer.Open green circle with check mark: the file is currently on your hard drive and taking up storage space once you no longer need the file locally, you can right-click on it (choose “Free up space”) to change its status back to online.Cloud icon: File is stored in the cloud but not on your computer if you are not connected to the Internet, you will not be able to access the file.Here is a little more info about status icons: To learn more about OneDrive, how to set it up and how it works, read Sync files with OneDrive in Windows. When you’re online, you’ll also see context menu items when you right-click on a file that allows you to change the status. How will you know if a document is stored locally or in the cloud? You will see a status column in File Explorer that denotes the status of each file or folder - online, local or always available (these icons will only show up when you are connected to the Internet). Whether local or in the cloud, you are still able to perform common tasks like searching files and viewing their location. Files stored in the cloud will get downloaded when you click to open the file. With OneDrive, you can choose which folders and files will be stored locally (good for those times when you don’t have Wi-Fi available), or you can store them only in the cloud (Microsoft OneDrive) yet see that folder and its content in File Explorer. What does this mean? Well, let’s say you have a folder called “Closed Matters” with hundreds of files and folders in it, but you don’t need or want all those files stored on your hard drive.
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One of the many helpful services that come along with a Microsoft 365 subscription is that of “Files On-Demand.” It makes the files and folders stored in OneDrive available on your PC without eating up local storage space. Posted in: Microsoft or Windows, Tech Tips, Working Remotely
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